Council services by letter

Agenda and minutes


Venue: Committee Rooms 1 & 2, Harrow Civic Centre, Station Road, Harrow, HA1 2XY. View directions

Contact: Miriam Wearing, Senior Democratic Services Officer  Tel: 020 8424 1542 E-mail:

No. Item


Attendance by Reserve Members

To note the attendance at this meeting of any duly appointed Reserve Members.


Reserve Members may attend meetings:-


(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)              if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.


RESOLVED:  To note the attendance at this meeting of the following duly appointed Reserve Members:-


Ordinary Member


Reserve Member


Councillor Varsha Parmar

Councillor Anne Whitehead



Change in Membership

1.            To note the appointment of Councillor Paul Osborn as the Conservative Group representative on the Board and Councillor Janet Mote as Reserve.


2.            To note that Council, at its meeting on 28 September 2017, agreed to the recommendation of the Board that the terms of reference be amended to:


1)            Include the Accountable Officer of Harrow Clinical Commissioning Group as an additional Voting Board Member;


2)            Delete the paragraph on Sub Groups as these groups had not been in operation.


3.            To note the approval by the Monitoring Officer, in accordance with Article 15 of the Constitution, to the minor administrative change to the voting membership of the Board from ‘Chair of Healthwatch’ to ‘Representative of Healthwatch Harrow’.


The Council has been advised that there is no longer a Chair in the new service restructure, and that a deputy for the meetings will no longer be provided.


RESOLVED:  That the following changes in membership of the Board be noted:


(1)          the appointment of Councillor Paul Osborn as the Conservative Group representative and Councillor Janet Mote as Reserve;


(2)          the approval by Council to the inclusion of the Accountable Officer of Harrow Clinical Commissioning Group as a voting member and the deletion of the paragraph on Sub Groups;


(3)          the approval by the Monitoring Officer to the minor administrative change to the voting membership of the Board from ‘Chair of Healthwatch’ to ‘Representative of Healthwatch Harrow’.


Declarations of Interest

To receive declarations of disclosable pecuniary or non pecuniary interests, arising from business to be transacted at this meeting, from:


(a)          all Members of the Board;

(b)          all other Members present.


RESOLVED:  To note that there were no declarations of interests made by Members.


Minutes pdf icon PDF 139 KB

That the minutes of the meeting held on 7 September 2017 be taken as read and signed as a correct record.


RESOLVED:  That the minutes of the meeting held on 7 September 2017, be taken as read and signed as a correct record.


Public Questions, Petitions and Deputations

To receive any public questions received in accordance with Board Procedure Rule 14.


Questions will be asked in the order notice of them was received and there be a time limit of 15 minutes.


[The deadline for receipt of public questions is 3.00 pm, 30 October 2017.  Questions should be sent to  

No person may submit more than one question].


RESOLVED:  To note that no public questions, petitions or deputations had been received.



INFORMATION REPORT - HSCB Annual Report 2016/17 pdf icon PDF 125 KB

Report of the Independent Chair, Harrow Safeguarding Children Board

Additional documents:


The Board received the Harrow Safeguarding Children’s Board (HSCB) Annual Report 2016-17.  The Chair of the HSCB introduced the report and drew particular attention to the following:


·                     the HSCB had been of the view that more could be achieved if the focus was on a small number of priorities.  Four key priorities had been identified in areas where it was considered that partnership would make a difference;


·                     many areas of strength had been confirmed by Ofsted.  Areas for further development were also identified which had helped to inform the business plan for 2017 to 2019;


·                     objectives around vulnerability and exploitation had been highlighted for future consideration.


In response to a question the Board was informed that the historic comparison in how Harrow compared with England and its statistical neighbours was based on figures prior to a reassessment of thresholds.  As gatekeepers the Board needed to know that the thresholds were adhered to and whether follow up action was undertaken as appropriate.


Members were pleased to be advised of the closer working with safeguarding adults, in particular the joint conference held in January 2017 and the formation of working groups in relation to areas of vulnerability.


The Board was advised that new legislation in the next 12 to 18 months would reduce certain statutory requirements and introduce new freedoms to operate.  Harrow’s partners would no longer be required to have a safeguarding board although a set of multi agency safeguarding partnerships to suit the locality would be needed.  The Chair of the Board stated that one option could be to work with neighbouring boroughs.


RESOLVED:  That the Harrow Safeguarding Children Board Annual Report be noted.


INFORMATION REPORT - CCG Financial Sustainability Plan pdf icon PDF 109 KB

Report of the Interim Chief Operating Officer, Harrow Clinical Commissioning Group. 

Additional documents:


Consideration was given to a report on the Clinical Commissioning Group (CCG) Financial Sustainability Plan.


An officer introduced the report stating that it was a high level overview.  In order to address the challenge of an overall financial savings requirement of £18.1 million, which was 6% of turnover, the CCG had put in place a single Programme Management Office to support financial recovery and oversee delivery of the savings plans.  He advised on the current high, medium and low  financial risk of Quality, Innovation,Productivity and Prevention (QIPP) delivery.


Key actions were taking place across North West London NHS and particular mention was made of the ‘prescribing wisely’ initiative which included a reduction in the prescribing of drugs that could be bought over the counter and the monitoring of repeat prescriptions.  The CCG was working on a Financial Recovery Plan for 2018/19 which would be submitted to the Health and Wellbeing Board in January 2018.


The Board noted that to date approximately £13.5m of savings had been secured with £7.2m high risk savings still to be delivered.  A Member of the Board asked whether the savings by the CCG would have an effect on providers, particularly entering the winter period.  The Vice-Chair stated that it was important for the CCG, providers and commissioners to work together as there was a finite funding pot in health and health care.  He referred to the need to align changes to the wider changes across the system such as the Sustainability and Transformation Programme (STP) and for the promotion of integrated care in Harrow to include discussion on patient pathways.


Discussion arose on the need for substantial integrated working with a greater focus on the better outcomes for patient care.  A CCG officer stated, that as part of a study to identify patients who spent a lot of time in hospital, it had been discovered that 1400 people had had two to thirteen admissions over the previous twelve months at a cost of over £12m.  Whilst recognising the seasonable fluctuations on admissions, discussion with partners was sought on how to avoid hospital admissions while ensuring such patients could get the care needed.  An officer suggested that discussion take place around the increase in referrals to social care by 24% and the greater complexity of needs being experienced and the need to build resilience in the community with strategies that prevented or delayed residential admissions or a return to hospital.  It was stated that the position could be assessed as the work in conjunction with IBM (Infinity) regarding integration of care was rolled out.


In response to a question as to the barriers that had been experienced in the achievement of a fast programme to effective integrated services, the Vice-Chair stated that Harrow had formed an integrated board but that implementation of initiatives had been slower than envisaged.  He gave as examples the need to ensure a social care presence on the three virtual wards that supported all patients, improved IT connectivity, holistic care plans  ...  view the full minutes text for item 241.


Better Care Fund (BCF) 2017/18 and Quarter 1 Update pdf icon PDF 312 KB

Verbal update of the Corporate Director People, Harrow Council, and Interim Chief Operating Officer, Harrow Clinical Commissioning Group.

Additional documents:


The Board received a report which set out the agreed 2017/19 Better Care Fund Plan, together with further actions around the wider whole systems financial challenges.


A CCG officer informed the Board that NHS England had approved the Better Care Fund Plan with conditions and had invited the resubmission of the plan by 2 November.  The formal sign off was expected shortly.


It was noted that discussion had been held between Harrow Council and CCG finance officers regarding the challenges of the indicative metrics for the reduction in delayed transfers of care (DToC) with expected reductions in both social care delays and NHS delays based on local circumstances. NHSEngland were happy with the position.


A mid term review regarding the impact of the BCF on integration would take place the following week.  Schemes were live and monitoring was undertaken to ensure that they were on target.  The first set of templates from NHSEngland were awaited.


An officer informed the Board that the BCF represented substantial work including negotiation regarding the  understanding each other’s position.  There had been a reduction in the settlement from the previous year and the impact of this had been discussed.  Now that agreement had been reached discussion was taking place on the conditions and ensuring appropriate follow up action was taken.




(1)          the Better Care Fund Plan submitted to NHS England on 11 September 2017 in accordance with the mandated national deadline be noted;


(2)          it be noted that, subject to final sign off by NHSE the Board would be required to submit a quarterly return on progress of the plan and that the BCF partners would be required to undertake a mid-point review to assess the impact of the plan.


Child Poverty and Life Chances Strategy and Action Plan - verbal update

Verbal update from Consultant in Public Health.


The Board received a verbal update on the Child Poverty and Life Chances Strategy and Action Plan.  Members were informed of examples of initiatives undertaken in accordance with the five priorities as follows


·                     English as a second language: programmes to enhance earning capability;


·                     Financial exclusion: Together with Families Programme; incorporation of commitment to pay the London Living Wage in the Council’s procurement policies and consideration of a reduction in business rates for employers who implemented the provisions; Housing officers working with tenants with regard to money management and universal credit and circulating a specialist magazine;


·                     Inward investment and funding: a bid to develop community workspace for the voluntary and community sector; provision of £50,000 health education funding from the public health team including mental health and first aid in schools;


·                     Working with schools and early years sectors on children’s health: Five Harrow schools had obtained London Healthy Schools gold awards; 0?19 nursery services were going out to tender;


·                     Housing and temporary accommodation regarding managing finances and debt: Digital inclusion such as how to use computers; Homing In magazine and on website.


The Strategy Review Group would be meeting in the new year to assess the initiatives undertaken and a report would be submitted to the Board in the spring.


In response to a question regarding oral health promotion, the Board was informed of the implementation of a training package to give practitioners in early years the skills rather than waiting for a visit from a health professional.


With regard to the implementation of universal credit, the attention of the Citizens Advice Bureau had been drawn to the presentation by Canons High School on advice on debt management.  The school was taking bookings from parents a term in advance due to the success of the scheme.


The Board was informed of a revised Winter Well programme regarding fuel poverty and that Islington Council would be leading on the programme.


RESOLVED:  That the verbal report be noted.