Council services by letter

Agenda and minutes

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Venue: Committee Rooms 1 & 2, Harrow Civic Centre, Station Road, Harrow, HA1 2XY. View directions

Contact: Daksha Ghelani, Senior Democratic Services Officer  Tel: 020 8424 1881 E-mail:  daksha.ghelani@harrow.gov.uk

Items
No. Item

552.

Minute's Silence

Minutes:

The Leader of the Council proposed a minute’s silence in memory of those who had been killed in the Grenfell Tower fire on  14 June 2017.  All those present at Cabinet observed a minute’s silence to remember the victims.

553.

Apologies for Absence

To receive apologies for absence (if any).

Minutes:

Received from Councillor Varsha Parmar, Portfolio Holder for Public Health, Equality and Community Safety.

554.

Declarations of Interest

To receive declarations of disclosable pecuniary or non pecuniary interests arising from business to be transacted at this meeting from:

 

(a)               all Members of the Cabinet; and

(b)               all other Members present.

Minutes:

RESOLVED:  To note that the following interests were declared:

 

Agenda Item 11 – Re-organisation of the Public Health Service

Councillor Adam Swersky, a member of Cabinet, declared a pecuniary interest in that as part of his employment at Social Finance Limited, he was involved in forming a partnership agreement with Barnet Public Health to co?commission supported employment services for people with mental health issues.  He would leave the room whilst the matter was considered and voted upon.

 

Agenda Item 13 – Revenue and Capital Outturn 2016/17

Councillor Susan Hall, who was not a Member of Cabinet, declared a non-pecuniary interest in that the report at page 237 of the agenda made reference to the Regeneration Programme and that she owned a business in Wealdstone.  She would remain in the room to listen to the discussion and decision making relating to the item but indicated that she would leave the room if the discussion became pecuniary.

555.

Petitions

To receive any petitions submitted by members of the public or Councillors.

Minutes:

RESOLVED:  To note that no petitions had been received.

556.

Questions pdf icon PDF 115 KB

To receive any public questions received in accordance with paragraph 16 of the Executive Procedure Rules.

 

Questions will be asked in the order notice of them was received and there be a time limit of 15 minutes.

 

[The deadline for receipt of public questions is 3.00 pm, Monday 12 June 2017. 

Questions should be sent to publicquestions@harrow.gov.uk  

No person may submit more than one question].

Additional documents:

Minutes:

RESOLVED:  Public and Councillor questions accepted were responded to and any recording placed on the Council’s website.  Councillor Questions 7?24 were not reached at Cabinet. 

557.

Key Decision Schedule - June to August 2017 pdf icon PDF 165 KB

Minutes:

RESOLVED:  That the Key Decision Schedule be noted, including that the Chair of the Overview and Scrutiny Committee had been notified of an additional item - Pinner Wood Primary School - that Cabinet would be considering that evening for the reasons set out in Public Notice 1.

558.

Progress on Scrutiny Projects pdf icon PDF 78 KB

For consideration.

Minutes:

RESOLVED:  That the report be noted.

RESOLVED ITEMS

559.

Approval of a Borough-wide Public Spaces Protection Order to address environmental issues pdf icon PDF 515 KB

Report of the Corporate Director of Community.

Additional documents:

Minutes:

RESOLVED:  That

 

(1)          the current Designated Public Places Order regarding alcohol exclusion be revoked with effect from 1 July 2017;

 

(2)          the Public Spaces Protection Order (Borough Wide) (Harrow Council) 2017 be approved with effect from 1 July 2017.

 

Reason for Decision:  To allow direct action against low level anti-social behaviour, with the benefit of being able to  issue fixed penalty notices for breaches, if appropriate.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet member/Dispensation Granted:  None.

560.

Integrated Enforcement Policy pdf icon PDF 199 KB

Report of the Corporate Director of Community.

Additional documents:

Minutes:

RESOLVED:  That

 

(1)          the draft Integrated Enforcement Policy be approved for consultation;

 

(2)          the Corporate Director of Community, following consultation with the Portfolio Holders for Environment  and Community, Culture and Resident Engagement, be authorised to:

 

a)    take all necessary steps to consult externally on the proposed Policy;

 

b)    consider the consultation responses and make any necessary amendments to the Policy.

 

(3)          a further report with details of consultation responses and a draft Policy for approval be submitted to Cabinet.

 

Reason for Decision:  To provide a framework for enforcement in Harrow.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet member/Dispensation Granted:  None.

561.

Pinner Wood Primary School pdf icon PDF 264 KB

Report of the Chief Executive.

Minutes:

RESOLVED:  That

 

(1)          the current site issues and location for Pinner Wood Primary School during the Summer Term 2017, including the financial implications of the decant and site investigation works, be noted;

 

(2)          the site solution for the relocation of Pinner Wood Primary School for September 2017, as set out in paragraphs 32 – 35 of the report, be agreed;

(3)          the remediation works required to the Pinner Wood Primary School site to allow the school to return to the site be agreed; 

 

(4)          direct awards to Wilmott Dixon Construction Ltd and Forkers Ltd and a waiver from compliance with the Council’s contract procedure rules in regard to these awards be agreed;

 

(5)          the Chief Executive, following consultation with Leader of the Council, Portfolio Holder for Finance and Commercialisation and the Director of Finance (Section 151 Officer), be authorised to set the capital and revenue budgets for the relocation of Pinner Wood Primary School for September 2017 and the site investigation and remediation works, including to affect any virements required.

 

Reason for Decision:  To complete site investigations and remediation works on the Pinner Wood Primary School site and secure an interim location from September 2017. To enable the local authority to fulfil its statutory duties to provide sufficient school places in its area.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet member/Dispensation Granted:  None.

 

[Call-in does not apply as the decision was considered urgent to the extent that a Call-in would seriously prejudice the interests of the Council or the public. Please refer to Public Notice 1 for detailed reasons.]

562.

Reorganisation of the Public Health Service pdf icon PDF 160 KB

Report of the Corporate Director of People.

Additional documents:

Minutes:

RESOLVED:  That

 

(1)          the reorganisation of the Public Health Service for Harrow be agreed;

 

(2)          the Corporate Director of People, following consultation with the Portfolio Holder for Public Health, Equality and Community Safety, be authorised to implement the reorganisation of the Public Health Service for Harrow;

 

(3)          the Corporate Director of People, following consultation with the Portfolio Holder for Public Health, Equality and Community Safety, be authorised to explore whether there were any other Councils that wished to enter into a Joint Public Health Inter Authority Agreement with Harrow Council;

 

(4)          the work to be undertaken to disaggregate the current joint Public Health Service and transfer the relevant Public Health staff to Barnet Council in accordance with TUPE Regulations, along with relevant staff and business records, be noted.

 

Reason for Decision:  To ensure the efficient and sustainable delivery of statutory services to the communities of Harrow to deliver the planned Medium Term Financial Strategy (MTFS) savings.  The savings in the Public Health Service would be used to fund spending on the wider determinants of health by the Council.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet member/Dispensation Granted:  None.

563.

Outcomes of the consultation on proposed amendment to Waxwell Lane Conservation Area Boundary and an addition to the Harrow Local List pdf icon PDF 221 KB

Report of the Divisional Director of Regeneration and Planning.

Additional documents:

Minutes:

RESOLVED:  That

 

(1)          the Post Office, Bridge Street, Pinner be included on the local list of buildings;

 

(2)          the Waxwell Lane Conservation Area boundary include:

 

a.         60-68 (even numbers only) Waxwell Lane

b.         2 and 3 Little Common

c.         the Post Office Bridge Street

d.         all of the Little Common open space;

 

(3)          officers be authorised to undertake the necessary statutory actions to implement the resolutions above.

 

Reason for Decision:  To comply with the National Planning Policy Framework requirement that planning authorities ensure that they made information about the significance of the historic environment gathered as part of plan-making or development management publicly accessible.  Providing locally listed status to buildings that had local merit would help protect Harrow’s local historic and architectural interest and assist the Council to meet its corporate priority that seeks to build stronger communities.  To comply with the Planning (Listed Buildings and Conservation Areas) Act 1990 which required local planning authorities to from time to time determine whether any parts or further parts of the borough should be designated [s.69(2)].

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet member/Dispensation Granted:  None.

564.

Revenue and Capital Outturn 2016/17 pdf icon PDF 650 KB

Report of the Director of Finance.

Additional documents:

Minutes:

Following a minor amendment to recommendation 5 of the report, it was

 

RESOLVED:  That

 

(1)          the revenue and capital outturn position for 2016/17 be noted;

 

(2)          the additional grant for Adult Social Care, detailed in paragraphs 11, 12 and 13 of the report, be noted;

 

(3)          the movement between reserves, outlined in paragraphs 24 to 36 of the report, be noted;

 

(4)          the revenue carry forwards, outlined in paragraphs 35 and 36 and detailed in Appendix 1 of the report, be noted;

 

(5)          the carry forwards on the capital programme, outlined in table 6 (paragraph 54) and set out at Appendix 3 to the report, that had been approved under delegated authority by the Director of Finance be noted;

 

(6)          the virement in the 2016/17 capital programme detailed in paragraph 54 of the report be approved and the Director of Finance, following consultation with the Portfolio Holder for Finance and Commercialisation, be authorised to re?allocate the capital to alternative projects;

 

(7)          the timetable for preparation of draft statement of account and external audit review, outlined in paragraphs 77 and 78 of the report, be noted.

 

Reason for Decision:  To be availed of the financial position as at 31 March 2017.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet member/Dispensation Granted:  None.

565.

Treasury Management Outturn 2016/17 pdf icon PDF 644 KB

Report of the Director of Finance.

Minutes:

RESOLVED:  That the outturn position for treasury management activities for 2016/17 be noted and the report be referred to the Governance, Audit, Risk Management and Standards Committee for review.

Reason for Decision:  To ensure effective financial management and compliance with the Local Authorities (Capital Finance and Accounting) Regulations 2003 and other relevant guidance.  To be availed of treasury management activities and performance.

 

Alternative Options Considered and Rejected:  None.

 

Conflict of Interest relating to the matter declared by Cabinet member/Dispensation Granted:  None.

 

[Call-in does not apply as the recommendation was noted.]

566.

Appointment of Portfolio Holder Assistants pdf icon PDF 160 KB

Report of the Director of Legal and Governance Services.

Minutes:

RESOLVED:  That

 

(1)          the appointment of the identified Portfolio Holder Assistants and responsibilities as set out in the report be approved and it be noted that these supersede previous appointments;

 

(2)          the payment of Special Responsibility Allowance (SRA) to the Portfolio Holder Assistants be effective from 15 June 2017.

 

Reason for Decision:  To enable the support to Cabinet Members in terms of information provision and management.  To contribute to and ensure an effective decision making framework as part of the democratic process.

 

Alternative Options Considered and Rejected:  None.

 

Conflict of Interest relating to the matter declared by Cabinet member/Dispensation Granted:  None.

567.

Revenue and Capital Outturn 2016/17

Appendix 7 to the report of the Director of Finance.

Minutes:

Please refer to Minute 564for decision.