Council services by letter

Executive post

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Finance and Commercialisation Portfolio Holder

Description

The Portfolio Holder for Finance and Commercialisation’s responsibilities are for the development and maintenance of the Council’s finance and procurement functions, including:

 

·                     To develop and maintain a coherent and sustainable financial strategy for Harrow;

 

·                     To ensure that the development of proposals for, and consultation on, the annual budget take place within the requirements of the Budget and Policy Framework Rules and good corporate governance practice;

 

·                     To oversee the development of clear systems and structures for budget development, management and monitoring; in particular, for the Council’s revenue and capital budgets, including the Housing Revenue Account in liaison with the portfolio holder for housing;

 

·                     To ensure that the Council’s arrangements for treasury management and pension fund investments are effective;

 

·                     Bring forward proposals for any review of fees and charges made by the Council;

 

·                     To ensure procedures for virement within budgets are updated as appropriate and followed at Member and officer level;

 

·                     Evaluate and monitor the financial procedures of the Council and recommend improvements;

 

·                     To ensure the Council’s procurement strategies support local businesses and that the Council has effective procurement systems and processes in place;

 

·                     To ensure the effective administration of Housing Benefits;

 

·                     To ensure a co-ordinated Council response to welfare reform, working closely with the Leader, other relevant Portfolio Holders and the voluntary sector;

 

·                     To lead, monitor, have oversight, and, where necessary, to take decisions about promoting the Harrow Credit Union and make sure it’s available to everyone, including allowing all Harrow Council staff to be able to have their salary paid directly into a credit union bank account;

 

·                     To coordinate the Council’s campaign for a fairer grant for Harrow’s residents;

 

·                     To oversee the Council’s arrangements for internal audit;

 

·                     To oversee all matters relating to corporate anti-fraud activities;

 

·                     To oversee the Council’s insurance arrangements;

 

·                     To ensure that the Council has effective risk management and internal control systems and processes in place;

 

·                     To ensure the development and maintenance of effective business continuity and emergency planning.

 

·                     To ensure that the Council is meeting its commitments and strategies within the Portfolio, as set out in the Corporate Plan;

 

·                     Lead on developing upcoming policy and existing policy within the Portfolio.

 

To be responsible for the development and maintenance of the Council’s Major Contracts including: 

 

·                     To lead on the procurement and commercial management of all major contracts in liaison with the Leader;

 

·                     To monitor, in consultation with the relevant Portfolio Holders, the performance of all major strategic contracts with an annual value of over £1m including the ongoing operation of existing contracts;

 

·                     To approve extensions of contracts where the value is more than £1million and the extension would account for an additional cost of 10% or more of the contract value;

 

·                     To approve the settlement of Disputes and Claims where the value of the claim exceeds £1m, in consultation with the relevant Portfolio Holders;

 

·                     To ensure all major contract include training and apprenticeships for local residents;

 

·                     To encourage the payment of the London Living Wage within Harrow.

 

To be responsible for the Council’s commercialisation strategy, including:

 

·                     The Council’s procurement is getting best value for all of its contracts, including on its social value commitments;

 

·                     To ensure that the Council maximises every opportunity to be more efficient and commercial in all of its services;

 

·                     Preside over and work with all Cabinet members on relevant commercialisation opportunities;

 

·                     Act as a support on relevant opportunities in terms of governance and regular monitoring.

 

(Note:  Portfolio Holder Decisions taken by the Portfolio Holder for Finance and Commercialisation can be found on the Portfolio Holder for Finance and Commercialisation’s Decisions webpage.