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Decisions

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Use the search options to find information regarding recent decisions that have been taken by the council's decision making bodies and portfolio holders.

An explanation as to what constitutes a key decision can be found within the decision making section of the council's constitution.

Decisions published

18/01/2018 - Provision of Accommodation for Young Unaccompanied Asylum Seekers ref: 62511    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/01/2018 - Cabinet

Decision published: 19/01/2018

Effective from: 27/01/2018


18/01/2018 - Council Insurance Renewals 2018 ref: 62512    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/01/2018 - Cabinet

Decision published: 19/01/2018

Effective from: 27/01/2018


18/01/2018 - Calendar of Meetings ref: 62510    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 18/01/2018 - Cabinet

Decision published: 19/01/2018

Effective from: 27/01/2018

Decision:

The Leader of the Council reported that due to a Holocaust Memorial event on 28 January 2019, the Corporate Parenting Panel in January 2019 needed to be moved.

 

RESOLVED:  That the Calendar of Meetings for the Municipal Year 2018/19 be approved, subject to the Corporate Parenting Panel meeting being moved from 28 January 2019 to 31 January 2019.

 

Reasons for Decision:  To facilitate the planning and forward commitments of both Members and officers.  To allow the room booking arrangements to be put in place at the earliest opportunity.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.


18/01/2018 - MyHarrow Account Replacement ref: 62509    Recommendations Approved

To make a decision on the MyHarrow Account Replacement

Decision Maker: Cabinet

Made at meeting: 18/01/2018 - Cabinet

Decision published: 19/01/2018

Effective from: 27/01/2018

Decision:

RESOLVED:  That

 

(1)          the progress to date on MyHarrow Account replacement be noted;

 

(2)          the procurement process be commenced;

 

(3)          the Director of Commercial, Contracts and Procurement, following consultation with the Portfolio Holder for Performance, Corporate Resources and Customer Services, be authorisedto determine the most appropriate method of procurement;

 

(4)          the Interim Chief Executive (Head of Paid Service), following consultation with the Portfolio Holder for Performance, Corporate Resources and Customer Services, be authorised to award a contract to the successful tenderer following the procurement exercise.

 

Reasons for Decision:  The Council had delivered significant savings in the past 5 years through channel migration and digitalisation.  The MyHarrow Account had been an integral element of this work, and currently over 40,000 people logged-in each month.

 

In order to ensure that the savings achieved to date could be maintained, and that residents’ expectations of digital Council services were met, there was a need to commence the procurement of a replacement for the MyHarrow Account.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Lead officer: Carol Cutler


18/01/2018 - Extension of the Lease of the Cedars Youth and Community Centre ref: 62505    Recommendations Approved

To extend the current lease for Cedars Youth and Community Centre to Watford Football Club Community Sport and Education Trust

Decision Maker: Cabinet

Made at meeting: 18/01/2018 - Cabinet

Decision published: 19/01/2018

Effective from: 27/01/2018

Decision:

RESOLVED:  That 

 

(1)          support for the further development of Cedars Youth and Community Centre in partnership with Watford Football Club Community Sports and Education Trust be confirmed;

 

(2)          the Corporate Director of People, following consultation with the Portfolio Holder for Children, Young People and Schools, be authorised to enter into a revised Management Agreement with Watford Football Club Community Sports and Education Trust;

 

(3)          the Corporate Director of Community, following consultation with the Portfolio Holder for Business, Planning and Regeneration, be authorised to:

 

i.              enter into a Licence for Alterations for the extension works;

 

ii.            enter into a reversionary lease agreement and / or variation of the existing lease with Watford FC Community and Sports Education Trust for Cedars Youth and Community Centre to extend the lease to a 25 year term at a nil rent and to effect any other minor changes to the existing lease terms as were considered necessary to accommodate the proposals.

 

Reason for Decision:  To secure further capital investment, operational capacity and capability for early support, youth and community services at Cedars Youth and Community Centre.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Lead officer: Chris Spencer


18/01/2018 - Provision of Accommodation for Young Unaccompanied Asylum Seekers ref: 62504    Recommendations Approved

To seek approval for a direct award of a contract for five years until at least 2023 with the option to extend for a further two years until 2025, to the current provider. To ensure stability and sufficiency of accommodation for thirty Unaccompanied Asylum Seeking Children and young adults aged 16-24

Decision Maker: Cabinet

Made at meeting: 18/01/2018 - Cabinet

Decision published: 19/01/2018

Effective from: 27/01/2018

Decision:

Having considered the confidential appendix, it was

 

RESOLVED:  That, following consultation with the Portfolio Holders for Children, Young People and Schools and Finance and Commercialisation,

 

(1)          a waiver for a direct award as per the Contract Procedure Rules (CPR) be approved;

 

(2)          approve the award of a five year contract until 2023 with the option to extend for a further two years to 2025 for the provision of placement accommodation for Unaccompanied Asylum Seeking Children (UASC) who were in the Council’s care be awarded; the annual value of the contract being £317,467 and the total contract value for the potential seven year term being £2,222,269, not including any inflationary increase.

 

Reasons for Decision:  The service provided essential accommodation for UASC, for which the Council had a statutory duty to provide.  To secure placement stability for a large number of very vulnerable young people. 

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Lead officer: Chris Spencer


18/01/2018 - Council Insurance Renewals 2018 ref: 62508    Recommendations Approved

Approval of the recommendation to enter into contracts for the provision of motor, commercial property, crime and business travel/personal accident insurance and engineering inspection services for the Council.

Decision Maker: Cabinet

Made at meeting: 18/01/2018 - Cabinet

Decision published: 19/01/2018

Effective from: 27/01/2018

Decision:

Having considered the confidential appendix, it was

 

RESOLVED:  That contracts for the provision of motor insurance, commercial property insurance, crime insurance, personal accident/business travel insurance and engineering inspections be awarded from 1 April 2018 to 31 March 2023, as specified and set out in the exempt Appendix 2 to the report.

 

Reasons for Decision:  The Council was committed to the procurement of its major external insurance contracts through the Insurance London Consortium (ILC) under the terms of an agreement made in accordance with Section 101 of the Local Government Act 1972 (the ‘Section 101 Agreement’) which had been effective since 2010.

 

An open tender process was conducted in accordance with the Public Contract Regulations 2015.

 

A pre-defined evaluation model was constructed to fairly evaluate each tender against a set of criteria established by the ILC and their appointed insurance brokers.  The bidders detailed in Appendix 2 (Part II report) achieved the highest total scores in the evaluation process.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Lead officer: Dawn Calvert


18/01/2018 - Local Council Tax Discount Scheme for Care Leavers ref: 62506    Recommendations Approved

Approval of arrangements for the granting of Council Tax exemptions for young people leaving the Council’s care and living in the Borough.

Decision Maker: Cabinet

Made at meeting: 18/01/2018 - Cabinet

Decision published: 19/01/2018

Effective from: 27/01/2018

Decision:

The Portfolio Holder for Finance and Commercialisation moved an amendment to the recommendation set out in the report to reflect the amendment to the policy, appendix 1 to the report refers, to include care leavers up to age 25.  The amendment was duly seconded and, having considered the confidential appendix, it was

 

RESOLVED:  That the Council exercise its discretion under Section 13A (1)(c) (Local Government Finance Act 1992) to apply a new Care Leavers Discount Scheme (CLDS), as set out in appendix 1 to the report, with an amendment to permit applications by care leavers up to 25 years. 

 

Reasons for Decision:  The underlying principle of Corporate Parenting, a statutory function of the Council, was that every local authority would seek the same outcomes for children and young people in care that every good parent would want for their own children.

 

Research by the Children’s Society had found that Council Tax debt collection was harming care leavers as they were a particularly vulnerable group for Council Tax debt.  It often found that when care leavers moved into independent accommodation, they began to manage their own budget fully for the first time – this could be a challenging time for care leavers, particularly if they were falling behind on their Council Tax payments.

 

Creating a Care Leavers Discount Scheme would help to ensure that care leavers were eligible for Council Tax discounts.  This would help to relieve some of the initial pressure and would sit alongside a number of other financial support arrangements available to care leavers.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Lead officer: Paul Hewitt


18/01/2018 - Fees and Charges 2018/19 ref: 62507    Recommendations Approved

Agree the Council’s fees and charges to be implemented from April 2018

Decision Maker: Cabinet

Made at meeting: 18/01/2018 - Cabinet

Decision published: 19/01/2018

Effective from: 27/01/2018

Decision:

RESOLVED:  That

 

(1)          the Fees and Charges be implemented from April 2018, appendices 2?5 refer, except those fees and charges marked ‘statutory prescribed’ or ‘for noting only’;

 

(2)          the Director of Finance and relevant Corporate Directors, following consultation with the relevant Portfolio Holders, be authorised to amend fees and charges in year and agree new fees and charges.

 

Reason for Decision:  To set fees and charges for 2018/19. 

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.  

Lead officer: Dawn Calvert


18/01/2018 - Community Directorate - Amendments to Fees and Charges 2017-18 and New Fees and Charges ref: 62502    Recommendations Approved

Decision Maker: Environment Portfolio Holder

Decision published: 19/01/2018

Effective from: 26/01/2018

Lead officer: Venetia Reid-Baptiste


18/01/2018 - Library Management Contract Extension ref: 62503    Item Called In

To approve the extension of the contract with Carillion Integrated Services Ltd for a further five years from 1st September 2018

Decision Maker: Cabinet

Made at meeting: 18/01/2018 - Cabinet

Decision published: 19/01/2018

Effective from: 27/01/2018

Decision:

Upon a ‘statement’ by the Leader of the Council, as set out in the published tabled document, a revised recommendation – tabled document refers – was  moved, duly seconded and it was

 

RESOLVED:  That the Corporate Director of  Community, following consultation with the Portfolio Holders for Community, Culture and Resident Engagement and Finance and Commercialisation, and the Director of Finance, be delegated authority to take all necessary steps to manage the liquidation process and, in particular, authority to:

a)            consider bringing the Library Services in house or to provide the Library Services through other service delivery models;

b)            novate the existing contract to a suitable alternative service provider;

c)            vary or terminate the existing contract as necessary;

d)            conduct a procurement process and award a new contract to a suitable alternative service provider;

a)            enter into any necessary negotiations and agreements to give effect to a) – d) above and the liquidation process.

 

Reason for Decision:  To enable the securing of the most efficient and high quality Library Services in the future following the notification that Carillion Integrated Services Ltd (CIS) had gone into compulsory liquidation. 

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Lead officer: Paul Walker