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Decisions

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Use the search options to find information regarding recent decisions that have been taken by the council's decision making bodies and portfolio holders.

An explanation as to what constitutes a key decision can be found within the decision making section of the council's constitution.

Decisions published

15/02/2018 - Revenue and Capital Monitoring 2017/18 - Quarter 3 as at 31 December 2017 ref: 62523    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 15/02/2018 - Cabinet

Decision published: 16/02/2018

Effective from: 24/02/2018


15/02/2018 - Grange Farm Estate Regeneration Update ref: 62522    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 15/02/2018 - Cabinet

Decision published: 16/02/2018

Effective from: 24/02/2018


15/02/2018 - Facilities Management Contract Re-Procurement ref: 62520    Recommendations Approved

To approve the re-procurement of the Facilities Management

Decision Maker: Cabinet

Made at meeting: 15/02/2018 - Cabinet

Decision published: 16/02/2018

Effective from: 24/02/2018

Decision:

RESOLVED:  That

 

(1)          approval to procure and select the provider(s) for the Facilities Management  services and the mutual termination of the current contract be granted;

 

(2)          the Corporate Director of Community, following consultation with the Portfolio Holder Environment  and the Portfolio Holder for Finance and Commercialisation, be authorised to finalise the procurement and award of the contract(s).

 

Reason for Decision:  To fulfil statutory responsibilities for maintaining building and related assets.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Lead officer: Venetia Reid-Baptiste


15/02/2018 - Procurement of Kitchens and Bathrooms for 2018/19 Housing Capital Programme ref: 62516    Recommendations Approved

Authority to go to market and procure a contract. Seek delegated authority to award the contract following the outcome of the tendering process

Decision Maker: Cabinet

Made at meeting: 15/02/2018 - Cabinet

Decision published: 16/02/2018

Effective from: 24/02/2018

Decision:

RESOLVED:  That

 

(1)          officers undertake a procurement process for the selection of two contractors to deliver kitchen and bathroom refurbishments for one year commencing in June 2018 on the 2018/19 Housing Capital Programme with the option to extend for a further year for both Lots;

 

(2)          the Corporate Director of Community, following consultation with the Portfolio Holders for Housing and Employment and Finance and Commercialisation, be authorised to arrange the execution of contracts with the successful tenderer(s).

 

Reason for Decision:  To note that the £2.2m (aggregate value) was to be split across 2 Lots.  To adhere to the Council’s Contract Procedure Rules, in light of the estimated value of the project (and the possibility of one year’s contract extension).

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Lead officer: Nick Powell


15/02/2018 - Water Procurement Strategy ref: 62518    Recommendations Approved

To approve the strategy for the procurement of water supply

Decision Maker: Cabinet

Made at meeting: 15/02/2018 - Cabinet

Decision published: 16/02/2018

Effective from: 24/02/2018

Decision:

RESOLVED:  That

 

(1)          the report be noted;

 

(2)          the Council enter into a Framework Agreement with Crown Commercial Services (CCS) for Water, Wastewater and Ancillary Services, accessed by call-off from YPO (one of United Kingdom’s largest public sector buying organisation), to appoint a single water retailer to meet Harrow’s multi-site business requirements and water efficiency product and services, for a period of two years starting from May 2018 with the option to extend for a further two years;

 

(3)          the Corporate Director of Community, following consultation with Portfolio Holders for Finance and Commercialisation and Environment, enter into a Memorandum of Understanding with YPO to manage the mini-competition to procure a water retailer through the Crown Commercial Services (CCS) Water, Wastewater and Ancillary Services Framework;

 

(4)          the Corporate Director of Community finalise any specific terms of the contract with the preferred bidder, award and enter into the call-off contract under the Framework Agreement.

 

(5)          the use of the London Energy Project (LEP) Team  to manage supplier performance and service development to deliver services in line with LEP authorities collective business requirements post award to maximise benefits be endorsed.

 

Reason for Decision:  To procure water at competitive rates for the Council’s corporate sites and the 56 participant schools through an efficient and government approved process, meeting the water deregulation policy which had come into effect from 1 April 2017.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Lead officer: Venetia Reid-Baptiste


15/02/2018 - Highways Contract Re-Procurement ref: 62517    Recommendations Approved

To approve the re-procurement of the Highways Maintenance Contract

Decision Maker: Cabinet

Made at meeting: 15/02/2018 - Cabinet

Decision published: 16/02/2018

Effective from: 24/02/2018

Decision:

RESOLVED:  That

 

(1)          approval  to procure and select the provider(s) for the Highways maintenance service be granted;

 

(2)          the Corporate Director of Community, following consultation with the Portfolio Holders for Environment and Finance and Commercialisation, be authorised to finalise the procurement and award of the contract(s).

 

Reason for Decision:  To fulfil statutory responsibilities to maintain the highways.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Lead officer: Venetia Reid-Baptiste


15/02/2018 - Vehicle Supply and Maintenance Contract Re-Procurement ref: 62519    Recommendations Approved

To approve the re-procurement of the Vehicle Supply and Maintenance Contract

Decision Maker: Cabinet

Made at meeting: 15/02/2018 - Cabinet

Decision published: 16/02/2018

Effective from: 24/02/2018

Decision:

RESOLVED:  That

 

(1)          approval to procure and select the  provider for the Council’s vehicle supply and maintenance  service be granted;

 

(2)          the Corporate Director of Community, following consultation with the Portfolio Holder Environment and the Portfolio Holder for Finance and Commercialisation, be authorised to finalise the procurement and award of the contract.

 

Reason for Decision:  To fulfil statutory responsibilities by enabling those services provided by the vehicles under this contract, such as waste collection and special needs transport services, to continue.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Lead officer: Venetia Reid-Baptiste


15/02/2018 - Grange Farm Estate Regeneration Update ref: 62515    Recommendations Approved

To approve a revised business plan and procurement strategy for delivery of the Grange Farm estate regeneration

Decision Maker: Cabinet

Made at meeting: 15/02/2018 - Cabinet

Decision published: 16/02/2018

Effective from: 24/02/2018

Decision:

Having considered the confidential appendices, it was

 

RESOLVED:  That

 

(1)          the progress on the Grange Farm Estate regeneration project be noted;

 

(2)          the current business model and funding options set out in Appendix 2 to the report be noted;

 

(3)          the approval requested in the Housing Revenue Account (HRA) budget report, agenda item 8 and minute 673 refer, to increase the HRA capital budget by £15,688,670 to fund the delivery of Phase 1 of Grange Farm Estate, subject to additional borrowing approval, be noted;

 

(4)          officers be authorised to bid for additional headroom borrowing approval as soon as the government has announced the bidding process;

 

(5)          officers be authorised to extend the contracts with Hawkins Brown Architects, Peter Brett Associates and Potter Raper Partnership  for Phase 1 of the Grange Farm Estate regeneration project and other professional services necessary for the successful delivery of the project, with the costs being contained within the additional approved budget;

 

(6)          the Corporate Director of Community, following consultation with the Portfolio Holder for Housing and Employment and the Directors of Finance and Legal and Governance, be authorised to commence the procurement process for Phase 1, as outlined in paragraph 2.25 of the report, and to enter into a build contract provided the tendered construction  costs did not exceed the estimate contained within the Grange Farm Estate business model, attached at appendix 2 to the report, by more than 5%, and subject to planning permission and additional borrowing approval;

 

(7)          officers be authorised to carry out detailed investigation, including soft market testing, into the most appropriate joint venture or other delivery model for Phase 2 and 3 of the Grange Farm Estate regeneration project and submit a report back to Cabinet for decision;

 

(8)          in addition to the authority given by Cabinet in May 2016, the Director of Legal and Governance be given further authority to commence Compulsory Purchase Order (CPO) in phases starting with Phase 1 shown on the plan attached at appendix 4 and as set out in the report;

 

(9)          the Corporate Director of Community, following consultation with the Portfolio Holder for Housing and Employment, Directors of Finance and Legal and Governance, be authorised to accept tenders and enter into contracts, submit grant applications and bids for additional resources and enter into any related legal agreements for any matters referred to in this report and which may contribute towards the Council’s housing regeneration initiatives.

 

Reason for Decision:  To enable the regeneration of the Grange Farm Estate to proceed and replace the current poor quality and uneconomic homes with a mixed tenure high quality scheme including a vibrant community hub and improved access to local facilities and public transport.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Lead officer: Nick Powell


15/02/2018 - Revenue and Capital Monitoring 2017/18 - Quarter 3 as at 31 December 2017 ref: 62521    Recommendations Approved

1.    To note the Revenue and Capital position reported as at Q3 for 2017-18

2.    To approve virements.

3.    To approve any amendment in the capital programme delegated to Cabinet

 

Decision Maker: Cabinet

Made at meeting: 15/02/2018 - Cabinet

Decision published: 16/02/2018

Effective from: 24/02/2018

Decision:

Having considered the confidential appendix, it was

 

RESOLVED:  That

 

(1)          the revenue forecast position detailed in the report as at Quarter 3 2017/18 be noted;

 

(2)          the write offs of debt totalling £138,000, as specified in paragraphs 2.30 to 2.32 of the report, be approved;

 

(3)          the additions to the Capital Programme, as specified in paragraphs 3.38 to 3.39 of the report, be approved;

 

(4)          the re-profiling within the Capital Programme, as specified in paragraph 3.40 of the report, be noted;

 

(5)          the Quarter 3 performance reports from Concilium Business Service, as specified in confidential appendix 5, be noted.

 

Reason for Decision:  To be availed of the 2017/18 forecast financial position as at 31December 2017 and authorise Capital Programme adjustments and debts write offs in accordance with Financial Regulations.

 

Alternative Options Considered and Rejected:  None.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Lead officer: Dawn Calvert


15/02/2018 - Final Revenue Budget 2018/19 and Medium Term Financial Strategy 2018/19 - 2020/21 ref: 62514    For Determination

To recommend to Council:

  • the proposed revenue budget 2018/19 and the Medium Term Financial Strategy 2018/19 to 2020/21 to enable the Council Tax to be set
  • the members allowance scheme 2018/19
  • the 2018/19 pay policy statement
  • the 2018/19 schools’ budget

 

Decision Maker: Cabinet

Made at meeting: 15/02/2018 - Cabinet

Decision published: 16/02/2018

Effective from: 15/02/2018

Decision:

Resolved to RECOMMEND:  (to Council)

 

That

 

(1)          whilst being mindful of the results of the various consultation and equality impact assessments, the 2018/19 budget be approved to enable the Council Tax for 2018/19 to be set, appendix 2 to the report refers;

 

(2)          the Medium Term Financial Strategy (MTFS) at appendix 2 to the report be approved;

 

(3)          the structure of the funding formula 2018/19 through the introduction of the National Funding Formula, appendix 6 to the report refers, be approved;

 

(4)          the 2018/19 Members’ Allowance Scheme to Council at appendix 12 to the report be approved;

 

(5)          the 2018/19 Annual Pay Policy Statement at appendix 13 to the report be approved;

 

(6)          the Capital Receipts Flexibility Strategy at appendix 15 to the report be approved.

 

RESOLVED:  That

 

(1)          the remaining budget gaps of £17.636m 2019/20 and £16.061m for 2020/21, table 4 of the report refers, be noted;

 

(2)          the intention to increase Council Tax by 2.99% in 2018/19, paragraph 1.18 of the report refers, be noted;

 

(3)          the intention to increase Council Tax by 0.5% in 2018/19 in respect of the Adult Social Care Precept, paragraph 1.18 of the report refers, be noted;

 

(4)          the 2018/19 Public Health Budget, as set out in Appendix 7 to the report, be noted; 

 

(5)          the sum of the Better Care Funding to be received by the Council in 2018/19, paragraph 1.48 of the report refers, be noted;

 

(6)          the comments from the various stakeholder meetings, appendix 14  to the report refers, be noted;

 

(7)          the Director of Finance, following consultation with the Portfolio Holder for Finance and Commercialisation, be authorised to update the 2018/19 Budget for any changes from the final Local Government Settlement announcement if necessary, paragraph 1.35 of the report refers.

 

Reason for Decision:  To ensure that the Council sets a balanced budget for 2018/19.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

 

[Call-in does not apply to the decision reserved to Council and where the decision is noted.]

Lead officer: Dawn Calvert