Council services by letter

Agenda and minutes

||

Venue: Committee Rooms 1 & 2, Harrow Civic Centre, Station Road, Harrow, HA1 2XY. View directions

Contact: Alison Atherton, Senior Professional - Democratic Services  E-mail:  alison.atherton@harrow.gov.uk

Items
No. Item

183.

Apologies for Absence

To receive apologies for absence (if any).

Minutes:

Apologies for absence had been received from Councillors Varsha Parmar and Phillip O’Dell.

184.

Declarations of Interest

To receive declarations of disclosable pecuniary or non pecuniary interests, arising from business to be transacted at this meeting, from:

 

(a)               all Members of the Committee, Sub-Committee or Panel;

(b)               all other Members present in any part of the room or chamber.

Minutes:

RESOLVED:  To note that, during the course of the meeting, the following interests were declared:

 

Agenda Item 9 -  Revenue and Capial Outturn 2018/19

Councillor Sue Anderson declared a non-pecuniary interest in that a family member was in receipt of Adult Social Care from Harrow Council.  She would remain in the room whilst the matter was considered and voted upon.

 

Councillor Jean Lammiman, who was not a member of Cabinet, declared a non-pecuniary interest.  She would remain in the room whilst the matter was considered and voted upon.

185.

Petitions

To receive any petitions submitted by members of the public or Councillors.

Minutes:

RESOLVED:  To note that no petitions had been received.

186.

Public Questions

To receive any public questions received in accordance with paragraph 16 of the Executive Procedure Rules.

 

Questions will be asked in the order in which they were received.  There will be a time limit of 15 minutes for the asking and answering of public questions.

 

[The deadline for receipt of public questions is 3.00 pm, Monday 17 June 2019.  Questions should be sent to publicquestions@harrow.gov.uk  

No person may submit more than one question].

Minutes:

To note that no public questions had been received.

187.

Councillor Questions pdf icon PDF 125 KB

To receive any Councillor questions received in accordance with paragraph 17 of the Executive Procedure Rules.

 

Questions will be asked in the order agreed with the relevant Group Leader by the deadline for submission and there be a time limit of 15 minutes.

 

[The deadline for receipt of Councillor questions is 3.00 pm, Monday 17 June 2019].

Additional documents:

Minutes:

The Councillor Questions were responded to and the audio recording placed on the Council’s website.

188.

Key Decision Schedule June - August 2019 pdf icon PDF 147 KB

Minutes:

RESOLVED:  To note the contents of the Key Decision Schedule for the period June – August 2019.

RESOLVED ITEMS

189.

Final Report of the Scrutiny Review of Highways Maintenance pdf icon PDF 147 KB

Reference from the Overview and Scrutiny Committee

Additional documents:

Minutes:

RESOLVED:  That

 

(1)          the reference from the Overview and Scrutiny Committee be received and noted;

 

(2)          a response report to the recommendations of the Review Group be submitted by the relevant Directorate(s) to the July 2019 Cabinet meeting;

 

(3)          the Chair of the Review Group and an opposition Member of the Review Group be invited to present the findings in accordance with the Cabinet/Scrutiny Protocol.

 

Reason for Decision:  To receive and request a response for Cabinet’s consideration in accordance with the Council’s Constitution.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

190.

Scrutiny Review into Preventing Youth Violence pdf icon PDF 160 KB

Reference from the Overview and Scrutiny Committee

 

Additional documents:

Minutes:

RESOLVED:  That

 

(1)          the reference from the Overview and Scrutiny Committee be received and noted;

 

(2)          a response report to the recommendations of the Review Group be submitted by the relevant Directorate(s) to the July 2019 Cabinet meeting;

 

(3)          the Chair of the Review Group and an opposition Member of the Review Group be invited to present the findings in accordance with the Cabinet/Scrutiny Protocol.

 

Reason for Decision:  To receive and request a response for Cabinet’s consideration in accordance with the Council’s Constitution.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

191.

Progress on Scrutiny Projects pdf icon PDF 83 KB

For consideration

Minutes:

RESOLVED: That the progress on scrutiny projects be noted.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

 

[Call-in does not apply as the decision was solely to note the report.]

192.

Dockless E- Bike Cycle Hire scheme pdf icon PDF 199 KB

Report of the Corporate Director, Community

Additional documents:

Minutes:

RESOLVED:  That

 

(1)          the implementation of a dockless cycle hire scheme with the company, Lime, be approved on a trial basis for a maximum of 1 year in the borough of Harrow;

 

(2)          the Corporate Director, Community following consultation with the Portfolio Holder for Environment, be authorised to enter into a Memorandum of Understanding with Lime and determine the future of the scheme after the trial period.

 

Reason for Decision:  To allow Council to implement a dockless e-bike cycle hire scheme for a one year trial basis.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

193.

Revenue and Capital Outturn 2018/19 pdf icon PDF 711 KB

Report of the Director of Finance

Additional documents:

Minutes:

Having agreed to consider Appendix 5 to the report, which had previously been circulated on the main agenda as a confidential appendix, for the reasons set out on the second supplemental agenda, Members

 

RESOLVED:  To note

 

(1)          the revenue and capital outturn position for 2018/19 as summarised in paragraphs 1 to 1.2 of the officer report;

 

(2)          the movement between reserves, as summarised in table 4 and paragraphs 2.31 to 2.44 of the officer report;

 

(3)          the revenue carry forwards, as summarised in table 5, paragraph 2.45 of the officer report, that had been approved under delegated authority by the Director of Finance;

 

(4)          the slippages on the Capital Programme, as summarised in tables 9 and 10 of the officer report, that had been approved under delegated authority by the Director of Finance for carry forward into 2019/20;

 

(5)          the Quarter 4 Commercialisation Update, as set out in Appendix 5 to the officer report.

 

Reason for Decision:  To report the final outturn position for the financial year 2018/19.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

 

[Call-in does not apply as the decision was solely to note the report.]

194.

Treasury Management Outturn 2018/19 pdf icon PDF 430 KB

Report of the Director of Finance

Minutes:

RESOLVED:  That

 

(1)          the outturn for treasury management activities for 2018/19 be noted;

 

(2)          the report be referred to the Governance, Audit, Risk Management and Standards Committee for review.

 

Reason for Decision:  To promote effective financial management and comply with the Local Authorities (Capital Finance and Accounting) Regulations2003 and relevant guidance.  To keep Cabinet informed of treasury management activities and performance.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

 

[Call-in does not apply as the decision was solely to note the report.]

195.

Appointment of Chair of the Employees' Consultative Forum

To appoint a Chair of the Employees’ Consultative Forum for the 2019/20 Municipal Year.

Minutes:

RESOLVED:  That Councillor Adam Swersky be appointed as Chair of the Employees’ Consultative Forum for the 2019/20 municipal year.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

196.

Any Other Urgent Business - Call-In of the Cabinet decision (30 May 2019) - Harrow Strategic Development Partnership pdf icon PDF 164 KB

Which cannot otherwise be dealt with.

Additional documents:

Minutes:

Members considered the report, including the confidential appendices, as a matter of urgency, for the reasons set out on the supplemental agenda.

 

RESOLVED:  That the decision of Cabinet on 30 May 2019 be confirmed.

 

Reason for Decision: Committee Procedure Rules 46.8.3, 46.9 and 46.13 required Cabinet to reconsider its decision at its next meeting and within 10 clear working days of a referral by the Call-In Sub-Committee.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

 

[Call-in does not apply as the decision had previously been subject to the call-in procedure.]