Council services by letter

Agenda and minutes

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Venue: Committee Rooms 1 & 2, Harrow Civic Centre, Station Road, Harrow, HA1 2XY. View directions

Contact: Daksha Ghelani, Senior Democratic Services Officer  Tel: 020 8424 1881 E-mail:  daksha.ghelani@harrow.gov.uk

Items
No. Item

1.

Welcome

Minutes:

On behalf of Cabinet, the Leader of the Council welcome Councillor Krishna Suresh, Portfolio Holder for Community Cohesion and Crime, to his first Cabinet meeting.

 

The Leader also welcomed Peter Tolley, Interim Divisional Director of Children and Young People, to his first Cabinet meeting in his new post.

 

2.

Apologies for Absence

To receive apologies for absence (if any).

Minutes:

Received from Councillor Sue Anderson, Portfolio Holder for Community Engagement and Accessibility, Councillor Phillip O’Dell, Portfolio Holder for Housing, and Councillor Antonio Weiss, Non-Executive Cabinet Member.

3.

Declarations of Interest

To receive declarations of disclosable pecuniary or non pecuniary interests arising from business to be transacted at this meeting from:

 

(a)               all Members of the Cabinet; and

(b)               all other Members present.

Minutes:

RESOLVED:  To note that the following interest was declared:

 

Agenda Item 7 (b) – Dementia Friendly Housing Review

 

Councillor Janet Mote declared a non-pecuniary interest in that a member of her family suffered from dementia.   She would remain in the room to listen to the discussion relating to this item.

4.

Petitions

To receive any petitions submitted by members of the public or Councillors.

Minutes:

RESOLVED:  To note that no petitions had been received.

5.

Questions pdf icon PDF 158 KB

To receive any public questions received in accordance with paragraph 16 of the Executive Procedure Rules.

 

Questions will be asked in the order in which they were received.  There will be a time limit of 15 minutes for the asking and answering of public questions.

 

[The deadline for receipt of public questions is 3.00 pm, Monday 18 June 2018.  Questions should be sent to publicquestions@harrow.gov.uk  

No person may submit more than one question].

Additional documents:

Minutes:

Public and Councillor questions taken were responded to and any recording placed on the Council’s website.  Public Questioners 12 and 13 who were not present at the meeting would be sent written responses.

6.

Key Decision Schedule - June to August 2018 pdf icon PDF 197 KB

Minutes:

RESOLVED:  That the Key Decision Schedule be noted.

7.

Progress on Scrutiny Projects pdf icon PDF 139 KB

For consideration.

Minutes:

RESOLVED:  That the report be noted.

RESOLVED ITEMS

8.

Dementia Friendly Housing Review pdf icon PDF 143 KB

Reference from Health and Social Care Scrutiny Sub-Committee.

Additional documents:

Minutes:

RESOLVED:  That

 

(1)          the reference from the Health and Social Care Scrutiny Sub-Committee on Dementia Friendly Housing Review be received and noted;

 

(2)          the Corporate Directors of Environment and People be requested to submit a response report to the recommendations of the Scrutiny Review Group to be considered at the July 2018 Cabinet and that the Chair and the Vice-Chair of the Review Group be invited to present the findings in accordance with the Cabinet/Scrutiny Protocol.

 

Reason for Decision:  To receive the reference and request a response for Cabinet’s consideration in accordance with the Constitution.

 

Alternative Options Considered and Rejected:  None.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

 

[Call-in does not apply.]

9.

12 Month Review of Community Involvement in Parks Recommendations - Green Gyms pdf icon PDF 138 KB

Reference from Performance and Finance Scrutiny Sub-Committee.

Additional documents:

Minutes:

RESOLVED:  That

 

(1)          the reference from the Health and Social Care Scrutiny Sub-Committee in relation to Green Gyms be received;

 

(2)          the Corporate Director of Community submit a report to the July 2018 Cabinet meeting responding to the referral set out on page 52 of the agenda.

 

Reason for Decision:  To receive the reference and request a response for Cabinet’s consideration.

 

Alternative Options Considered and Rejected:  None.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

 

[Call-in does not apply.]

10.

Property Disposal - 27/29 & 31 Masons Avenue, Wealdstone pdf icon PDF 199 KB

Report of the Corporate Director of Community.

Minutes:

Having considered the confidential appendix, it was

 

RESOLVED:  That

 

(1)          the proposed sale price and financial implications detailed in the confidential Appendix 1 to the report, which was at less than best consideration, be noted;

 

(2)          Corporate Director of Community, following consultation with the Portfolio Holder for Regeneration, Planning and Employment, be authorised to take all appropriate action to complete the disposal at the price reported in the confidential Appendix 1 to the report and on appropriate contractual terms.

 

Reason for Decision:  Tofacilitate a large residential development to include a significant proportion of affordable homes.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

11.

Response to the Scrutiny Review Panel Report on Regeneration Finance pdf icon PDF 190 KB

Report of the Divisional Director of Regeneration and Planning.

Minutes:

RESOLVED:  That the recommendations of the Overview and Scrutiny Committee/Scrutiny Review Group be noted, including the actions undertaken in response to those recommendations, as set out in the report.

 

Reason for Decision:  To respond to the recommendations of the Scrutiny Review Group.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

 

[Call-in does not apply as the decision was noted.]

12.

Revenue and Capital Outturn 2017/18 pdf icon PDF 393 KB

Report of the Corporate Director of Finance.

Additional documents:

Minutes:

Having considered the confidential appendix, it was

 

RESOLVED:  That

 

(1)          the revenue and capital outturn position for 2017/18, as detailed in paragraphs 1.0 to 1.3 of the report, be noted;

 

(2)          the debt write offs totalling £61,381, as specified in paragraph 2.15 of the report, be approved;

 

(3)          the movement between reserves, outlined in paragraphs 2.26 to 2.35 of the report, be noted;

 

(4)          the revenue carry forwards, outlined at paragraphs 2.34 to 2.35 and detailed in Appendix 1 to the report, approved under delegated authority by the Director of Finance, be noted;

 

(5)          the carry forwards on the Capital Programme, outlined in table 8 and set out at Appendix 6 to the report, approved under delegated authority by the Director of Finance, be noted;

 

(6)          the timetable for preparation of the Statement of Accounts, Pension Fund Account and External Audit Review as outlined in paragraph 4.1 of the report, be noted.

 

Reason for Decision:  To be availed of the financial position as at 31 March 2018.

 

Alternative Options Considered and Rejected:  None.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

13.

Treasury Management Outturn 2017/18 pdf icon PDF 702 KB

Report of the Corporate Director of Finance.

Minutes:

RESOLVED:  That the outturn position for treasury management activities for 2017/18 be noted and the report be referred to the  Governance, Audit, Risk Management and Standards Committee for review.

 

Reason for Decision:  To promote effective financial management and comply with the Local Authorities (Capital Finance and Accounting) Regulations 2003 and other relevant guidance.  To be availed of treasury management activities and performance.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

 

[Call-in does not apply as the decision was noted.]

14.

Establishment of Cabinet Advisory Panels, Consultative Forums and Appointment of Chairs pdf icon PDF 122 KB

Report of the Director of Legal and Governance Services.

Additional documents:

Minutes:

RESOLVED:  That the Membership, Chairs and Nominated Members of Cabinet Panels and Consultative Forums be confirmed.

 

Reason for Decision:  To allow the Panels and the Consultative Forum to be constituted.

 

Alternative Options Considered and Rejected:  None.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

 

[Call-in does not apply.]

15.

Timetable for the Preparation and Consideration of Plans and Strategies Comprising the Policy Framework pdf icon PDF 139 KB

Report of the Director of Legal and Governance Services.

Additional documents:

Minutes:

RESOLVED:  That

 

(1)          the timetable for the preparation and consideration of the statutory Plans and Strategies, including the non-statutory plans and strategies, set out at Appendices A and B to the report respectively, be approved;

 

(2)          the Monitoring Officer, following consultation with the Leader of the Council, be authorised to vary the timetable;

 

(3)          it be noted that the approval of the Corporate Parenting Strategy, set out at Appendix B to the report, was reserved to Council following its consideration by Cabinet;

 

(4)          it be noted the Children and Young People Self-Assessment and Plan would be submitted to Cabinet for information.

 

Reason for Decision:  To comply with the requirements of paragraph 3 of the Budget and Policy Framework Procedure Rules set out in Section 4C of the Council’s Constitution.

 

Alternative Options Considered and Rejected:  None.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

16.

Appointment of Portfolio Holder Assistants pdf icon PDF 161 KB

Report of the Director of Legal and Governance Services.

Minutes:

RESOLVED:  That

 

(1)          the appointment of the identified Portfolio Holder Assistants and responsibilities as set out in the report be approved and it be noted that these supersede previous appointments;

 

(2)          the payment of Special Responsibility Allowance (SRA) to the Portfolio Holder Assistants be effective from 21 June 2018.

 

Reason for Decision:  To enable the support to Cabinet Members in terms of information provision and management.  To contribute to and ensure an effective decision making framework as part of the democratic process.

 

Alternative Options Considered and Rejected:  None.

 

Conflict of Interest relating to the matter declared by Cabinet member/Dispensation Granted:  None.

17.

Property Disposal - 27/29 & 31 Masons Avenue, Wealdstone

Appendix 1 to the report of the Corporate Director of Community.

Minutes:

See Minute 10 above.

18.

Revenue and Capital Outturn 2017/18

Appendix 5 to the report of the Director of Finance.

Minutes:

See Minute 12 above.